Policies

BYU Domains Policy

BYU Domains Governance Policy

While BYU is providing the infrastructure to allow students and faculty to create personal domains, BYU does not routinely monitor web pages and does not assume responsibility for content within them notwithstanding anything herein to the contrary. BYU reserves the right to monitor any site hosted within BYU Domains. The authors of web pages are responsible for all content on their sites.

Use of BYU Domains is governed by the BYU Honor Code, the University Policies and Procedures and the University’s Computer and Electronic Communications General Use Policy. BYU Domain sites or domain names may not include, or display content that includes the following:


1. Any violation of the BYU Honor Code.
2. Any violation of the University’s Computer and Electronic Communications General Use Policy.
3. Any violation of the University Policies and Procedures.
4. Copyright Violations: Web pages must be free from copyright violations. Content providers are responsible to verify permission for any copied materials.
5. Plagiarism: Avoid the use, either an intentional or unintentional representation, of another person's ideas, writing, or images as one's own, including materials found online, from another student or another class.
6. Invasions of Personal Privacy.
7. Social Security Numbers: Sites that include social security numbers must have all but the last four digits masked.
8. Impersonations of third parties, including other universities, businesses, or organizations.
9. Any item that suggests BYU or the Church of Jesus Christ of Latter-day Saints sponsorship (BYU or Church Logos, BYU or Church affiliation in footers, etc. are not allowed).
10. Content that might cause harm to the people you represent in your digital publications: If you can foresee any way in which your publication of voice, images, video, or text may adversely affect someone you work with on a project, you must refrain from publishing that material, even if the individual has signed a consent form.
11. Illegal Content: Ensure that all links, applications, and digital content agreements are fully sanctioned by the original provider.
12. Any other content deemed inappropriate for the BYU community.


BYU allows students and employees to use their domains for personal and non-academic use, including personal hobbies, small businesses, and other personal interests.

BYU Domains limits the amount of space for each domain. This space allotment may not be expanded until the user leaves the University and begins to make payments on their domain. If a BYU Domains participant would like more space, they can use cloud storage systems such as Amazon S3 to link to content.

We discourage Learning Management System (LMS) deployments through BYU Domains. We believe that using a single LMS on campus (currently LearningSuite) improves the overall user experience by limiting the navigation of course information to a single application. Any implementation of an LMS through BYU Domains must meet BYU guidelines for protection of student information as governed by FERPA policy.

1. Access to any FERPA-related information must be secured.
2. Domain names ending in “.byu.edu” are strongly encouraged for sites that contain FERPA-related information.
3. FERPA training is recommended before deploying any LMS system or when storing or using any FERPA-related information.

Support

1. BYU and Reclaim Hosting support the cPanel, infrastructure, backups, accounts, and system access for BYU Domains.
2. Major changes to the system will be communicated broadly when downtime is expected.
3. Support requests can be made through several different channels.

a. Go to the website https://it.byu.edu (“Report a Problem”)

b. Call 801-422-4000 (Monday-Friday from 7:30 a.m.–6:00 p.m.; closed for university devotionals and holidays)

c. Come to the ITB 1st floor reception area, 1388 University Ave (Monday-Friday from 8:00 a.m.–5:00 p.m.; closed for university devotionals)

4. BYU is not responsible for problems associated with each installed application (upgrades, defects, usability, etc.). Application support is provided by their respective individual vendors who are responsible for all changes.

Leaving the University

All students and employees who leave the University are required to pay for domain hosting and domain name registration costs ($30 per year) or move their sites within 6 months of their departure. If you do not pay the fee or transfer your site, your domain will still be registered in your name, but you will no longer have access to your hosted content after you leave the university.

Digital Citizenship and Ethics

It's important that users be able to interact freely with each other and with digital texts. Meanwhile, it's equally essential to safeguard people's rights to privacy, personal security, and credit for their own creations and ideas. For more information, please see Digital Citizenship and Ethics.

Within this framework of digital citizenship, as you publish within your own domain, it's important to be thoughtful about how you'll work with people you may interview, photograph, film or otherwise represent in your online publications. Various kinds of work include representations of others.

Some good resources on the subject of Digital Citizenship and Ethics include:

  • Digital Publication Ethics
  • Digital Publication Rights and Responsibilities
  • Digital Citizenship Resources
  • Nine Elements of Digital Citizenship

Using a .byu.edu Domain Name

BYU will allow faculty members additional .byu.edu domain names through the BYU Domain hosting service (aside from their own personal domain name) under the following conditions:

  • The requested domain name has not previously been used.
  • The ownership of the domain name is retained by BYU. The faculty member will not own the domain name and the domain will be considered BYU property.

BYU Domains Privacy Policy

What information do we collect?
We collect information from you when you register on our site or place an order.

When ordering or registering on our site, as appropriate, you may be asked to enter your name, e-mail address, mailing address, or phone number. You may, however, visit our site anonymously.

What do we use your information for?
Any of the information we collect from you may be used in one of the following ways:
To process transactions

Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested.

How do we protect your information?
We implement a variety of security measures to maintain the safety of your personal information when you place an order.

We offer the use of a secure server. All supplied sensitive information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our gateway providers database only to be accessible by those authorized with special access rights to such systems and who are required to keep the information confidential.

BYU Domains is FERPA compliant. Your personal domain data is secured unless you make the information public. A number of security protocols exist to allow you to secure your information on your sites if you choose to do so.

What you put up in your Domain of One’s Own space rests entirely with you. You can choose not to pick a domain that reveals your name. You can use a pseudonym on your actual site. However, when you sign up through the default process, your name does get published as part of the public record about your domain name. Anyone can find it by looking up details about the ownership of that domain name through a public “Whois” request. We CAN hide that information, but to do this, we need you to work with us directly. If you’d like to request an entirely PRIVATE domain, please contact us at it@byu.edu, and we will be in touch shortly.

This is NOT an issue if you’re already planning on using your name openly on your site (in your domain name or elsewhere). This option is aimed, specifically, at those who, for whatever reason, feel they want to take every precaution to hide their identity on their site.

All domains are backed up on a nightly and weekly basis in the event of data loss.

Do we use cookies?
Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site's or service provider's systems to recognize your browser and capture and remember certain information.

We use cookies to help us remember and process the items related to your BYU Domains order.

Do we disclose any information to outside parties?
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted support services and third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect our or others' rights, property, or safety.

Childrens Online Privacy Protection Act Compliance
We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act); we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.

Protect your privacy!
Please be sure to close all browser windows when you are done accessing services that require authentication to prevent new sessions from being started without your password. This is particularly important if other people may access the computer you use.

Your Consent
By using our site, you consent to our website's privacy policy.

Changes to our Privacy Policy
If we decide to change our privacy policy, we will post those changes on this page.

Contacting Us
If there are any questions regarding this privacy policy, you may contact us using the information below:

https://domains.byu.edu/
Office of Information Technology
(801) 422-4000
it@byu.edu


Digital Citizenship and Ethics

The reality is that the more content that comes online, the more responsibility users have as they read, post, and interact with other people on the web. Even though Internet publishing and technology has evolved over the years, the ethics-related responsibility that individuals have will never change. There are a lot of sites online that discuss the need for “digital citizenship”, or the need to have respect and consideration for others while dealing with internet content. This respect is crucial, especially since there are competing interests between content providers that want to safeguard the content they publish and users that want to engage with that online content.

We aren't going to cover all of the issues that are currently hot topics in digital citizenship arena in this article, but we want to give you some guidelines that will help you become a more responsible user of web technology. Below are a list of general topics that deal with internet ethics and some suggestions for dealing with those issues.

Consent Forms
Using a consent form is a good way to be open and honest about your project and how the person's contributions will be used. Make sure that you define the expectations of both sides and the scope of the project before starting to collaborate with someone.

Privacy
Let your subjects decide when you use their full name. Only the subject should decide if they want full credit or if they want to remain anonymous.

Representing People
If your content has any chance of harming, defaming, damaging etc. the person you are representing, do not publish the material, even if the individual has signed a consent form.

Commenting
Be careful when commenting on other people's work. Do not respond to people with flaming or derogatory remarks.


Copyrighting Your Work

The moment you write something, take a photo, write a song, choreograph a piece, etc., that work is copyrighted and you are the owner of that copyright. Copyright ownership and protection is available for an author/creator if three requirements are met:

1. Fixation: the work exists in a medium from which the author’s expression can be read, seen, or heard, either directly or by the aid of a machine.
2. Originality: the work owes its origin and independent creation to an author.
3. Minimal creativity: the work is the product of at least a minimal level of creativity.

What are your rights as a copyright owner?

  • to reproduce the work
  • to prepare derivative works based upon the work
  • to distribute copies of the work to the public by sale or other transfer of ownership, or by rental, lease, or lending
  • to perform the work publicly
  • to display the copyrighted work publicly
  • in the case of sound recordings, to perform the work publicly by means of digital audio transmission
  • in the case of a “work of visual art” the author has certain rights of attribution and integrity

These are your automatic rights as a copyright owner. To further protect your work, or if you plan on selling it, you can register it with the U.S. Copyright Office, which generally requires fees. However, once registered through the U.S. Copyright Office, your work may be eligible for statuary damages and attorney’s fees if used without permission. Additionally, you are not required to use the “©” symbol to indicate that your work is copyrighted.

You can also copyright your entire website. For more information regarding copyrighting a website, visit http://copyright.gov/circs/circ66.pdf. This is done through the U.S. Copyright Office and requires a deposit.

Using Copyrighted Works

If you want to use an image or work published on the internet, you must consider the risks. Fines for illegally using copyrighted images can amount to $25,000, plus attorney's fees and damages! However, you are allowed to use copyrighted images and works under “Fair Use”. Fair use allows the public to use copyrighted works under certain circumstances.

There are four factors used to determine fair use:

  • the purpose and character of your use
  • the nature of the copyrighted work
  • the amount and substantial of the portion taken
  • the effect of the use upon the potential market

The first factor is the most important when a case is considered by attorneys. Copyright law states that if the work is going to be used “for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright.” (17 USC Section 107)

So, before you use a copyrighted work, ask yourself the following questions: How am I going to use this content on my website? Will it be for educational purposes? Will I be using the content to write a product review? Or, will the content just add to my website design? If the purpose is not in line with fair use, you may be infringing copyright law.

There are many free photo sites that provide high quality images that you can use on your site:

Additionally, many people are very willing to let you use their work for non-commercial reasons. Contact artists and photographers directly to obtain permission before using their works.

If you would like to learn more about copyright, and, specifically, fair use for educational reasons, BYU has created an video course designed to educate faculty and students about using copyrighted works that can be found at http://copyright101.byu.edu/

Attribution

Many photos available on flickr just require attribution for their use. This site demonstrates how to correctly attribute works:
https://wiki.creativecommons.org/wiki/Best_practices_for_attribution

However, keep in mind that providing attribution for a work does not give you an automatic pass to use it. Be sure to check with the author of a work before using it on your site.